Terms of Service and Privacy Notice

Spirelight Student Transcription is a free tool that takes audio you upload, runs it through a transcription provider, and shows the result in your browser so you can edit, label speakers, and download the transcript. It is built and run by Spirelight, a small company in Denmark.

The tool is open to students at recognised Danish universities. We verify this by requiring a working email address at one of those universities (for example @ku.dk, @au.dk, @ruc.dk, @sdu.dk, @aau.dk, @dtu.dk, @cbs.dk, @itu.dk).

If you have left the university or your account is no longer active there, you should stop using the service.

You sign up with your university email and a password. We will send you a six-digit code by email, or ask you to set up an authenticator app, to confirm the email belongs to you. Keep your password and your authenticator app to yourself; you are responsible for what happens on your account.

• Your university email address.
• The audio files you upload.
• The transcripts produced from those files, including any edits, speaker labels, and notes you add.
• Basic usage logs (number of files, total minutes per month) so we can manage capacity and prevent abuse.
• Sign-in events and timestamps for security.

We do not sell or share this data with advertisers. We use it only to run the service, support you when you ask, and look at aggregated usage to decide what to build next.

Your account, transcripts, and usage logs are stored in Google Firebase (Firestore and Cloud Storage). Audio files are sent to AssemblyAI to produce the transcript and are kept on our storage so you can replay them in the editor.

AssemblyAI processes the audio under their own terms and privacy policy. We picked them because they are GDPR friendly and do not train models on customer data by default.

The transcript and any audio you upload belong to you. We do not claim ownership. Use what you produce for your studies, your research, your podcast, or anything else that does not break the law.

If you upload audio that contains other people speaking, you are responsible for having permission to record and process them, and for following any rules your university or research ethics committee has set.

You can share a transcript with another student by generating a link from inside the app and choosing whether they can view, comment, or edit. The recipient has to sign in with a Danish university email and accept these same terms before they see anything.

Anyone with edit access can change the transcript text and speaker labels. Anyone with comment access can add notes. You can revoke a link or remove a person from the access list at any time.

• Upload audio that you do not have permission to process.
• Use the service to transcribe content that is illegal where you live.
• Try to break, probe, or overload the service or other users’ accounts.
• Resell access or treat this as an SLA-backed product. It is a free tool from a small team.

We offer this service for free and try to keep it stable, but we do not guarantee uptime, accuracy of transcripts, or that your data will never be lost. Keep your own copies of anything you cannot afford to lose.

You can ask us to delete your account at any time by emailing andreas@spirelight.net. We will remove your transcripts, audio, and account record within 30 days. We may keep minimal records (for example billing-relevant logs, if any) for as long as the law requires.

If we make material changes, we will ask you to accept the new version next time you sign in. Small wording fixes do not require re-acceptance.

Email andreas@spirelight.net. If you have a privacy complaint you believe we have not handled, you can also contact the Danish Data Protection Agency (Datatilsynet).